Becoming a vendor (seller)

Recycle File Terms

1. Becoming a vendor (seller) is free: Becoming a vendor (seller) and putting your items up on the Recycle File is free.

2. Process to become a vendor (seller): There are easy steps you follow to sign up as a vendor (seller), which are outlined on the Recycle File Vendor (seller) Sign Up Page guide.

How selling your items works

3. What you’re providing:

a. License: When you ‘sell’ an item, you’re making your item available to buyers and downloaders to use that item under certain conditions; you’re not actually selling the item itself. What you’re selling includes a license directly to the buyer or downloader to use that item under the relevant license options that we set.
b. The total price for an item on Recycle File is made up of:

i. Item price: The item price is made up of a license fee.
ii. Buyer fee: This is the fee buyers pay Recycle File for the buyer services we provide buyers.
iii. Taxes: Some transactions may be subject to tax that may be added to the price.

4. Your earnings; vendor (seller) fee: When your item is sold on Recycle File, you will earn the item price component of the list price less a vendor (seller) fee that we charge. The vendor (seller) fee is what you are charged by Recycle File for use of our platform and services as a vendor (seller). The vendor (seller) fee you pay to us is set out in the rates schedule that we can change at our discretion, from time to time. Any changes to these rates will take effect on and from the date on which notice of the variation is posted by us on Recycle File.

5. Setting the prices of items: As a vendor (seller), you are responsible for setting the prices for your items. You must make all pricing decisions independently, and discussions about your pricing decisions (including with other vendors (sellers)) are not permitted under any circumstances.

6. Review: We have rules about what we accept and don’t accept. Although we always like to provide constructive feedback we’re not obliged to give you any reasons for rejecting your item. We have the final say on whether items are accepted for Recycle File.

7. No Variation: You are not permitted to vary these terms (or our Recycle File Terms) as they apply between you and buyers, or to offer your items on different terms or with additional terms (for example, through your item description pages). Any different or additional terms that you try to impose on Recycle File on your items will have no effect against buyers or Recycle File.

Earnings payment:

8. We will pay you the item price component of the total price less the vendor (seller) fee (‘your earnings’ or ‘earnings’). In order for us to do this, you authorize us to collect payments, to credit your Recycle File account with your earnings, and to payout your earnings to you.

9. To avoid any confusion, only your earnings from the sale of your items will be payable to you.

10. Thresholds: We’ll make payments of your earnings based on certain minimum threshold amounts.

11. Earnings payment timing and methods:

a. You ask us to hold the balance of your earnings until they are paid out to you, the Recycle File account holder. You can set up an automatic payment destination which must be owned by you, the Recycle File account holder. Where your earnings reach certain threshold amounts, we make monthly payouts of your earnings to your payment destination.
b. When we get a request for payment, we’ll pay you at the next payment cycle.
c. You must provide us with the correct details and payment method when you set your payment destination.
d. We reserve the right to pay your earnings to you, at any time, at our discretion.
e. You may bear some or all expenses incurred by us in paying monies to you.

12. Potential deductions:

a. Payment methods available for buyers to buy your items involve payment agents that have their own standard terms and conditions regarding refunds, chargebacks, fees and unauthorized transactions (which we don’t control). If a Recycle File transaction on an item is subject to payment agents’ refunds, chargeback, fees or unauthorized transactions, we may automatically deduct those amounts from your Recycle File account.
b. You or we may also decide to issue a refund to a buyer in certain circumstances involving issues with your item outlined or transactions that may be reversed for other reasons. If that happens, we reserve the right to deduct from your Recycle File account any amount that would otherwise be payable to you.
c. If you breach any warranty you have made to us we may offset any amount that we have to pay to anyone else as a result of your breach, against any payments due to you.

13. Payment errors: We will continue to hold your earnings if we’re not able to pay your earnings to you for whatever reason, including if:

a. we do not have the correct payment details;
b. we can’t contact you using the contact details that you have supplied;
c. you have not made a request for payment; or
d. you are asking for payment to be made to a person, an institution or a country that we’re legally prohibited from making payments to, or where there are limitations in the banking systems.

14. Currency conversions: Whenever we make a payment to you as a vendor (seller), you are responsible for all costs of converting the amount of the payment from US dollars into your preferred currency. Your financial institution does the currency conversion and may charge you additional fees (we don’t control either the conversion rates or your financial institution’s fees).

15. Holding earnings: If we decide that an item of yours does not comply with an applicable law or any of our rules or guidelines, including the Recycle File Terms and these Vendor (seller) Terms, we can at our discretion disable the item or your membership. See our Intellectual Property Policy for more information. We may also hold any earnings on that item or your account for up to two years, and may release those held earnings during that period if we are satisfied that any dispute or issue about your item has been resolved.

Vendor (seller) house-keeping

16. Taxes that apply to your supplies:

a. As a vendor (seller) on Recycle File, you are responsible for paying any taxes that apply (with the exception of VAT in an EU Member State and in respect of specific “marketplace states” in the United States).
b. Recycle File will charge, collect and account for:

i. VAT in an EU Member State when a buyer is located in an EU Member State and does not provide a valid EU VAT Identification number. When a buyer is located in an EU Member State and does provide a valid EU VAT Identification Number, it is the buyer’s responsibility to self-account for VAT. It is not your responsibility as a vendor (seller) to account for VAT when a buyer is located in an EU Member State.
ii. Sales tax when a buyer is located in a “marketplace state” in the United States.

c. We may collect geographical location information to determine your location. You may be required to give us tax-related documentation or information to help us identify you. Information and documentation may be used for tax purposes, so the information you give us must be accurate. Information or documentation may be collected by Recycle File.

17. Invoices: We will issue invoices (or in some cases tax invoices) for transactions between vendors (sellers) and buyers on Recycle File.

Your warranties and responsibilities:

18. As a vendor (seller) you warrant to us and each buyer of your items that:

a. the item is of acceptable quality and fit for the purpose for which it is ‘sold’;
b. the item matches the description given by you on the item preview page, as well as any item preview;
c. you will honour any express warranties given to buyers that are not contained in the Recycle File Terms;
d. you have rights necessary to license that item on the terms of the applicable license;
e. the buyer’s use of that item in accordance with the terms of the applicable license does not infringe the intellectual property rights of someone else;
f. the item and its description are not false, inaccurate, misleading, fraudulent, unlawful or defamatory;
g. the item and its description do not violate any applicable law or regulation (including those governing export control, consumer protection, unfair competition, criminal law, pornography, anti-discrimination, trade practices or fair trading);
h. the item does not contain viruses or other computer codes, files or programs which are designed to limit or destroy the functionality of other computer software or hardware;
i. you will process a buyer’s information in accordance with applicable privacy law and data protection regulations.

19. If you make your items available on Recycle File for free, then the warranties you make to buyers also apply to anyone who downloads your item from Recycle File. In certain circumstances, we may also allow a buyer to purchase an item for another member, and in this case you also agree that these warranties apply to the member for whom the item is purchased.

20. As a vendor (seller) you warrant to us that:

a. you will not use Recycle File to offer non-Recycle File goods or services to buyers;
b. you will not buy your own items;
c. you will follow any vendor (seller) guidelines provided by us, act in good faith, and provide assistance and co-operation as we reasonably request;
d. information and documentation you give us (like your name and address) is accurate; and

21. Buyers’ use of your item: We are not liable for any loss suffered by you as a result of a buyer or any other person making use of your item contrary to the Recycle File Terms or the item’s license.

22. Other vendors’ (sellers) use of your item: A fellow vendor (seller) may use a watermarked preview of your item in a preview of another item on Recycle File site without requiring your permission and without compensating you. The watermarked item is credited either by providing a link to your item on the Recycle File or by otherwise attributing your Recycle File item to you.

23. Our use of your item: We may use the whole or part of your items to promote Recycle File. This promotional use may include use in public relations, emails, on a features page, or on other sites (e.g. social networks). No compensation is payable for these uses.

24. Item removal: We have the right to remove an item for any reason, using our reasonable discretion. For example, we may review the libraries to keep the Recycle File fresh and full of quality items that meet the latest technical standards and market trends. Also, issues about an item might be brought to our attention such as errors, representations, or even violations. Our goal is always to address these situations with you constructively. We also aim to give you notice before an item is removed, but this is not always feasible or possible, so we can’t guarantee this. We will not be responsible for any loss that you may suffer as a result of your item being removed.

Personal information

25. In order to facilitate a transaction on Recycle File, we may provide you with relevant buyer information and also may provide buyers with your relevant information (for example for invoicing or item support services). You agree that you will keep buyer information confidential and only use this information for that Recycle File transaction in compliance with applicable privacy and data protection laws.

26. If, over and above what Recycle File provides you with, a member or a model (via a model release) voluntarily provides you with (or your item accesses or uses) usernames, passwords, photo identification or other personal information of the member or model (personal information), you must:

a. provide a privacy notice, making the member or model aware of their personal information that you will receive and how you will handle that information;
b. obtain the member’s or model’s permission to use their personal information;
c. use the personal information only for the limited purposes for which the member or model gave permission; and
d. meet any privacy and spam law requirements that apply to you.

Legal housekeeping

27. Relationship between us and you: Nothing in these terms is to be construed as constituting a partnership, joint venture, employment or agency relationship between you and us. Neither you nor us can act on behalf of the other in any way. However, you appoint us as your limited agent only for these specific purposes:

a. for receiving payments from buyers (the buyer’s obligation to pay you for an item will be met when they make a payment to us or a Recycle File);


Vendor (seller): a member who makes items available for sale on Recycle File.

Vendor (seller) fee: is what you are charged by Recycle File for use of our platform and services as a vendor (seller).

Item price: the price a buyer pays for an item.

List price: is the price you see on an item page on Recycle File and is made up of the item price and buyer fee.

Version 1.0 - Effective date: 05 May 2021.